How do we pick the right lay-out for an activity-based work environment?
Mapping the work processes is essential in matching the work environment to the work processes or in thinking about activity-based work environments. To this end, CfPB developed the Activity Scan. Drawing on years of research, a list of activities with direct links to types of workplaces was generated.
The Activity Scan provides an insight into employees' activity patterns. Employees with similar activity patterns are bundled into activity profiles. Research shows people with the same function can absolutely have different activity patterns. Therefore, the profiles are not automatically linked to specific functions. For recognizability within the organization, the Activity Scan does show the spread of employees in various functions over the profiles.
As not every employee has the same activity pattern, it is important to note differences between people and their activities. This may lead to a different arrangement of (part of) a floor or different zones within spaces. Using the profiles, you can create an appropriate workplace concept.
An Activity Scan is used after the concept choice for activity-based work has been made. The results of the Activity Scan are then used to decide the mix of (activity-based) workplaces and thus function as input for the design brief.
Why do an Activity Scan?
An Activity Scan provides rapid insight into the work process's activities, a good base for a translation into types of workplaces that match the organization's work processes.
How does it work?
All employees are invited to fill out a short online questionnaire (7 questions maximum). They are given two weeks to complete it. Once the questions have been answered, CfPB's researchers analyze the results and generate the activity profiles.
Prior to the research, a list must be provided describing all existing departments and job titles, as well as email addresses for all participating employees.
The result is a short report describing the general activity pattern with the encountered profiles for your organization. You can then link these profiles to workplaces in order to create a fitting mix of (activity-based) workplaces.
It is advisable to first provide management or an employee delegation with the profiles. Recognizability plays an important role in profile acceptance. This validation can be done by CfPB or the organization itself.